Scheduling appointments is part and parcel of every SDR’s journey to making a sale. To streamline the meeting scheduling process and reduce the back and forth email threads, many businesses are adopting online meeting software.
If you’re one of those businesses, you would have come across YouCanBook.me in your search for a scheduler.
But, is it the right tool for your business?
To help you answer that question, we’re comparing YouCanBook.me with its alternatives so you can make a more informed decision. Let’s dive right in!
YouCanBook.me is an online booking tool that helps you to automate appointment scheduling with its robust feature set.
The tool syncs your availability to cloud-based calendars (Google or Microsoft) so that clients can book straight into your calendar and any bookings are reflected in real-time. You can also send email and SMS notifications to keep everyone on the same platform.
TimeSync is an appointment scheduling software that helps you book more appointments and reduces no-shows with WhatsApp, SMS, and email reminders. This tool offers several robust features to help you stay on top of all your appointments and make clients’ scheduling process easy.
Clients can easily book appointments with you as you can embed your booking page on your website, email, or as a call-to-action (CTA). You’ll be notified when appointments are made so you can easily manage them.
TimeSync lets you collect payments for appointments as it integrates with secure payment gateways like PayPal and Stripe.
Another great feature about TimeSync is that it offers a white labeling option so your booking page reflects your brand identity — several booking page customization options, a custom domain, as well as personalized reminders and notifications.
💡 Standout feature: Send WhatsApp reminders and notifications to reduce no-shows and ghosting before meetings
✨ Other features: Custom booking URL, qualification flows, team scheduling, round-robin meeting types
💰 Pricing: Solo plan: Free, Pro plan: $9/month
Calendly is a pioneer in the online booking space — many businesses have probably even used Calendly at least once.
Calendly makes it easy for clients to book meetings with you. It enables you to set your availability windows and send out a personalized invitation link to your clients. You can create unlimited event types, set buffer time between appointments, and set a minimum scheduling period to prevent last-minute bookings.
To add on, you can include links to your confirmation page to direct clients back to your website or to a custom ‘thank you’ page.
💡 Standout feature: A dedicated customer success team to help you make the most out of your Calendly subscription
✨ Other features: Accept payments for meetings, team scheduling, collective meeting types, branding removal,
💰 Pricing: Basic: Free, Essentials: $8/seat/month, Professional: $12/seat/month, Teams: $16/seat/month, Enterprise: Custom
Bookafy is an online booking platform for all your basic meeting needs. Your clients can easily book a meeting with you, whether it be video meetings or calls. The tool integrates with cloud-based calendars such as iCalendar, Outlook, and Google to display your availability in real-time.
Bookafy also integrates with Customer Relationship Management (CRM) software to help you manage client information and meeting events.
💡 Standout feature: Automated confirmations through SMS and email
✨ Other features: Team scheduling, round-robin meeting types, unlimited customer support
💰 Pricing: Free, Pro plan: $9/user/month, Pro+ plan: $13/user/month, Enterprise: Custom
Acuity Scheduling is an intuitive cloud-based appointment management software acquired by Squarespace that helps you manage all appointments online.
Similar to the tools mentioned above, Acuity allows your clients to view your availability windows in real-time as it syncs to calendars like iCloud, Outlook, Google, and Office 365.
Its booking page is fully responsive, allowing clients to book a time with you from their desktop, tablet, or phone. You can also directly manage appointments directly from your desktop, tablet, or mobile devices.
💡 Standout feature: Ability to integrate your booking page to your social media profiles
✨ Other features: Accept payments for meetings, team scheduling, collective and round-robin meeting types
💰 Pricing: Emerging: $14/month, Growing: $23/month, Powerhouse: $45/month
Doodle is a cloud-based appointment scheduling platform that helps to streamline the scheduling process with features like group polls, meeting reminders, and multiple user management.
A great advantage of Doodle, compared to other apps on this list, is that it comes with Android and iOS apps that allow you to track your appointments on the go. You can also receive notifications through your mobile devices so you never miss another appointment.
The tool also allows customization, giving you the option for custom branding, a custom domain, and admin account management.
However, do take note that the free version of Doodle has multiple ads, which can be frustrating to your clients when they book a meeting with you.
💡 Standout feature: Android and iOS apps
✨ Other features: Group polls, custom logo and branding, Zapier integration
💰 Pricing: Pro plan: $6.95/user/month, Team: $8.95/user/month, Enterprise: Custom
CalendarHero is a smart scheduling software that helps businesses conduct group meetings and schedule appointments from one platform.
A great feature of CalendarHero is that the platform utilizes artificial intelligence (AI) to automatically schedule meetings with internal and external collaborators based on individual availability.
The software integrates with several third-party apps such as WebEx, BlueJeans, RingCentral, Slack, and Google Drive.
💡 Standout feature: AI technology
✨ Other features: Round-robin and collective meeting types, team scheduling, accept payments for meetings
💰 Pricing: Basic plan: Free, Pro plan: $8/month, Team plan: $12/user/month
ScheduleOnce is another cloud-based scheduling solution that connects leads and prospects with the right people in your team.
Clients can schedule meetings with you that are automatically reflected on your Office 365, Exchange, Google, or iCloud calendars.
ScheduleOnce offers several integration options such as Salesforce, Infusionsoft, GoToMeeting, WebEx, and PayPal. It also offers Zapier integration, allowing you to connect even more apps. Furthermore, the platform offers APIs for website integration.
💡 Standout feature: Offers APIs
✨ Other features: Email and SMS reminders, custom booking URL, round-robin and collective meeting types
💰 Pricing: Starter: Free for 3 users, Growth: From $10/user/month, Enterprise: Custom
10to8 is a cloud-based booking system that allows clients to easily schedule, cancel, and reschedule appointments with you. Appointments made are automatically synced to your cloud-based calendars in real-time so you never miss an appointment or encounter double-bookings.
You can embed your booking page on your website as a CTA or a form. 10to8 also has this feature that allows you to access a direct chat to talk to clients.
To allow you to track your meetings, its advanced dashboard shows you an overview of all your appointments, unpaid bills for meetings, and more.
💡 Standout feature: Advanced reporting
✨ Other features: Multi-language customer support, custom booking URL, qualification flows, team scheduling
💰 Pricing: Small Business plan: Free, Basic plan: $9.6/month, Grow plan: $20/month, Bigger Business plan: $40/month, Enterprise: Custom
SimplyBook.me is another popular scheduler that has paved the way for scheduling tools. Aside from scheduling features, this robust tool offers a range of marketing tools that allow your clients to schedule appointments on Facebook, Instagram, and Google My Business.
SimplyBook.me also has a mobile application so that clients can easily book appointments with you on the go.
To add on, SimplyBook.me excels in offering pre-made booking pages for multiple industries — gyms, salons, consultations, schools, and many more. This allows you to easily create personalized and professional-looking booking pages with a simple click of a button.
💡 Standout feature: Pre-made booking pages for multiple industries and use-cases
✨ Other features: Customizable booking page, review collection,intake forms
💰 Pricing: Free, Basic plan: $8.25/month, Standard: $24.90/month, Premium: $49.90/month
Bookeo is a modern online reservation tool that manages appointment confirmations, cancellations, reminders, date changes, and more.
Clients can make payments online with its Stripe and PayPal integrations, and payment details are updated in the dashboard in real-time.
Embed Bookeo’s booking widget onto your website so your clients can easily book a time with you. Both parties (you and the client) will be notified when appointments are made.
Bookeo also offers other marketing features to help push sales such as gift vouchers, promotions, and prepaid packages.
💡 Standout feature: Marketing features to push sales
✨ Other features: Mobile app, reservation tracking, automated notifications and reminders
💰 Pricing: Solo plan: $14.95/month, Small plan: $29.95/month, Standard plan: $39.95/month, Large plan: $79.95/month
Whether you stick with YouCanBook.me or decide to choose its alternative, these appointment scheduling tools will help you streamline the scheduling process and make it more manageable.
We hope that this list made it easier for you to decide between your options. But the question is, which will you choose?
As usual, there’s no one-size-fits-all solution — you can only find an ideal solution for your business if you consider the factors that bring value to you.
SimplyBook.me makes for a good and safe option. After all, it’s used by many businesses and entrepreneurs worldwide. It also offers several robust features and pre-made booking templates to cater to your scheduling needs.
On the other hand, TimeSync would be ideal if you currently (or plan to) focus on WhatsApp to communicate with your clients. It’s the only scheduler on this list that offers WhatsApp reminders before appointments. To add on, it offers advanced scheduling features at an affordable price point.
Why not give TimeSync a try and take your appointment scheduling to the next level?
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